The results from a survey conducted by Global Integration, polling 4,000 people working in large organizations, reveal that two days in a week are spent in meetings and half of what is discussed is irrelevant. Further, these employees received 70 emails per day and 75% of those were irrelevant. Even if these numbers were to have a large margin of error in their representation, it’s still cause for concern and reflection.
Regarding these statistics, below are some questions to ask yourself as a leader of or HR professional in a small- or mid-size business regarding the way in which your company interacts with each other in-person and via email.
- Am I meeting with the wrong people too often?
- Am I exchanging with the right people often enough?
- Is there someone I should be talking with but I’m not?
- Looking around the room during a meeting, who is benefiting the most from this particular session? Who is benefiting the least?
- How can I get people more engaged in meetings?
- Do I really need to send this email to everyone in the organization? Who really needs this information?
- Do I send too many emails? Does someone else send too many emails? Could any number of emails be consolidated into one?
- Is using email the most effective way to communicate a message? Would a phone call or other method (i.e. instant message) be a better choice?